Use-case model

List of Actors / Roles

• Room Requester - A person who needs to reserve a room, equipment, or both for a specific date and time interval.

• UC0001 - Search available rooms - The actor searches for available rooms according to date, time, capacity, type, and required equipment.
• UC0002 - Create reservation request - The actor creates a reservation request for a room, equipment, or both.
• UC0004 - Cancel own reservation - The actor cancels a reservation request that is no longer needed.
• UC0005 - View reservation status - The actor checks whether a reservation is pending, approved, rejected, or cancelled.

• Reservation Approver - A person responsible for reviewing reservation requests and making approval decisions.

• UC0003 - Approve or reject reservation - The actor reviews pending reservation requests and records an approval or rejection decision.
• UC0006 - Review pending reservations - The actor lists all pending reservation requests that require a decision.
• UC0007 - View reservation details - The actor views the room, equipment, requester, date, time, and status of a reservation.

• Resource Administrator - A person responsible for maintaining room and equipment data in the system.

• UC0008 - Add or update room data - The actor creates or updates room information such as capacity, type, room code, and building.
• UC0009 - Add or update equipment data - The actor creates or updates equipment information and available stock quantity.
• UC0010 - Assign equipment to rooms - The actor records which equipment is available in specific rooms and in what quantity.

Use-case model diagram

A use-case model diagram is optional for this phase. The main use-case structure is documented textually through the actors, use-cases, and detailed use-case scenario pages listed above.

Selected use cases for detailed realization

The following use cases are selected as the most important database usage scenarios for the Room Reservation System:

• UC0001 - Search available rooms
• UC0002 - Create reservation request
• UC0003 - Approve or reject reservation

These use cases were selected because they cover the central database operations of the project: reading available room and equipment data, inserting reservation requests, inserting requested equipment records, updating reservation status, and inserting approval decisions.